Administration AssistantJanuary 2019
Holmewood House School is a top rated independent Preparatory School of 440 pupils just outside Tunbridge Wells, set in over 30 acres of stunning Kent countryside. Due to a retirement, an Administration Assistant role has become available in the main School Office. This busy and friendly team operates at the heart of the School and includes two Administration Assistants, as well as the School Receptionist, reporting to the Headmaster’s PA/Office Manager.
The successful candidate will need to demonstrate excellent secretarial, IT, inter-personal and organisational skills. Equally important is the ability to establish and maintain a good rapport with the Bursar, academic and support staff, parents and pupils. They will play an integral part in a busy school environment and must be able to work on their own or as part of a team. An excellent standard of English and attention to detail is essential along with a good telephone manner. Tact, diplomacy, energy, enthusiasm and the ability to keep calm under pressure are vital – as is a good sense of humour!
In the office role, the person appointed will be in daily contact with staff, pupils and parents and will be required to answer the telephone and carry out a number of administrative tasks. They will also be responsible for the production and distribution of the weekly newsletter and Holmewood Advertiser. The role also supports the Bursar in various administrative tasks such as preparing papers for Governor’s meetings, organising events, meeting visitors and other ad hoc projects. Minute taking at some weekly meetings will be required along with assisting the Office Manager with various administrative tasks when necessary.
The description above give candidates a good overview of what is expected, but candidates are advised that specific responsibilities will continue to be reviewed over time as opportunities and new requirements emerge. Working at Holmewood House is more a way of life than the usual office routine and a high degree of commitment and flexibility is required in term time.
Specific timings will be confirmed with the successful candidate, but it is expected that the hours for this post during term time will be 8.00am – 5.00pm Tuesdays, Thursdays and Fridays, including a 30 minute unpaid break and 12.30pm to 5.00pm on Wednesdays. The successful candidate will also be expected to help with a maximum of 4 parents’ evenings during the Spring Term and to work 36 days during the School’s main holidays. Hours of work during the holidays are from 9.00am to 4.00pm for 8 days during the Summer holidays and 4 days during the Easter and Christmas holidays. The remaining 24 days will be from 9.00am – 1.30pm.
Remuneration will be discussed at interview and will depend on the precise hours worked and the calibre of the successful candidate. The salary will be based on the pro rata of the full time equivalent of c.£18 – 19K, i.e. a salary in the region of £13 – 14K. The role includes four weeks paid holiday, plus statutory holidays, per annum pro rata. The school operates a Qualifying Workplace Pension Scheme. On site catering is also provided. Please send a completed application form by email to Mrs Claire Little firstname.lastname@example.org to arrive no later than Friday 7 December. Applicants may include a copy of their curriculum vitae with their application if it contains additional relevant information. If you have any questions, please call the Headmaster’s PA, Mrs Claire Little, on 01892 860001. The School will look to interview suitable candidates upon receipt of application, so early application is encouraged. The selected candidate will ideally start as early as possible in the New Year.
We would like to build up a bank of EYFS, KS1 and KS2 supply teachers to which we can turn when we require cover. If you are suitably qualified please contact Mrs Claire Little – email@example.com
Experience in the independent sector would be an advantage.
Holmewood House School is an equal opportunities employer. We are also committed safeguarding and promoting the welfare of children, and applicants must be willing to agree to appropriate checks with former employers and enhanced DBS screening.
The posts advertised above are exempted from the Rehabilitation of Offenders Act 1974 and Amendment Order 1986. All convictions, cautions and bind-overs, including those which otherwise would be regarded as “spent” must be declared. All appointments are subject to enhanced DBS disclosures and other checks.
Registered Charity for the purpose of providing Education Charity Number 279267